TERMS AND CONDITIONS OF ENERGY AND EMPATHY FAIRS
1. PARTIES TO THIS AGREEMENT
This Agreement is entered into between:
Energy & Empathy (hereinafter referred to as "the Organiser")
AND
Any company, individual, partnership, or organisation participating in any Energy & Empathy Fair (hereinafter referred to as "the Stallholder")

2. ACCEPTANCE OF TERMS
2.1 These Terms and Conditions apply to the exclusion of any others unless expressly agreed in writing.
2.2 A Stallholder may not attend an event unless they agree to these Terms and Conditions on the event booking form.
2.3 By submitting a booking form and payment, the Stallholder acknowledges that they have read, understood, and agree to be bound by these Terms and Conditions.

3. BOOKINGS
3.1 The submitted contract for an event becomes legally binding when the Organiser acknowledges receipt of payment for an event from a Stallholder.
3.2 The application form for each event must state clearly the nature of all goods and services to be promoted at the event. Only those goods and services entered on the application form may be displayed.
3.3 In the event that a Stallholder wishes to alter the listed goods and services between the time of booking and the event itself, they must notify the Organiser via email. Permission to display additional goods and services may be given at the sole discretion of the Organiser.
3.4 Tables are for one reader/therapist/healer or stallholder only – the person named on the booking form.
3.5 Readers and therapists may not sell products on their tables. Retailers and information providers may not do therapies/consultations or readings or take bookings for future appointments.
3.6 The Organiser reserves the right to decline an application if, in their opinion, it is deemed unsuitable for the event.

4. ENTITLEMENTS AND SPACE ALLOCATION
4.1 Table location in the hall cannot be guaranteed. The space allocated to the Stallholder does not include aisle space or the space between tables. Displays must not be placed anywhere other than within the perimeter of the allocated space.
4.2 Stallholders must not block the front of a neighbouring stand with their displays nor arrange their stand in such manner as to cause the public to block the aisle in front of it, or any adjacent stand.
4.3 Stallholders selling food items must be in possession of current food hygiene certification.

5. INDIVIDUAL EVENT INFORMATION
5.1 Detailed information on scheduled arrival and departure times, and all other operational information related to each event, such as car parking, will be sent via email.
5.2 It is the responsibility of the Stallholder to read and understand the information contained in this email prior to the event.

6. INSURANCE
6.1 Stallholders are responsible for the safety of their tables.
6.2 Stallholders should have their own Public Liability insurance (retailers) and Professional Indemnity insurance (readers, therapists, healers) for any service they are offering at the event, as well as insurance cover for their own stock, staff, and equipment.
6.3 Stallholders are required to act in accordance with UK Law and to insure themselves against any claims that may arise in connection with any product or service that they offer.
6.4 Stallholders must be aware of any current change in legislation that affects their activities and comply with such legislation.
6.5 Any reader, therapist, or healer who does not have an up-to-date Professional Indemnity insurance policy may be removed from the event, without refund, at the discretion of the Organiser.
6.6 The Organiser, the venue's management, official contractors, and Local Authority cannot accept any liability for any loss or damage to Stallholders' property sustained from any cause whatsoever.
6.7 It is essential for Stallholders to report immediately to the Organiser any loss sustained. The Organiser accepts no responsibility for Stallholders' goods left at a venue during the event.
6.8 The Organiser accepts no responsibility for the failure of any Stallholder to arrange the required insurance cover.

7. HEALTH AND SAFETY
7.1 Children under 16 are not permitted to be in the hall during set-up or close-down. The presence of such children would negate the insurance cover of all parties present in the hall at the time and must be absolutely avoided.
7.2 Stallholders must not cause any aisle or emergency exit to be blocked in any way by their goods, displays, or staff. In case of any dispute, the decision of the Organiser is final.
7.3 Stallholders must not bring explosives, dangerous, or harmful substances into the event. No naked flames or fireworks are allowed, and any item or device deemed unsafe will be removed by the Organiser.
7.4 Plug points are normally available but cannot be guaranteed. Stallholders are required to supply their own extension leads and adapters. All cables must be secured and taped down to prevent accidents, and the Organiser cannot accept responsibility for liability incurred from Stallholders' trailing cables. All cables and electrical equipment must be in good condition and PAT tested.

8. ADMISSION
8.1 The Organiser reserves the right to refuse admission to any Stallholder staff member.
8.2 The Organiser reserves the right to cancel a booking from a Stallholder, without refund, at the Organiser's sole discretion.

9. NOISE LEVELS
9.1 Stallholders are not permitted to play either recorded or live music or video. In case of dispute, the Organiser's decision is final.
9.2 No voice amplifiers are to be used by any Stallholder.

10. CODE OF CONDUCT
10.1 Whilst participating in an event, Stallholders must not conduct their business in a manner that could bring the reputation or integrity of the event into disrepute. The Organiser reserves the right to stop or remove, without refund, any act, display item, or person deemed to be inappropriate or to be detrimental to its interests.
10.2 Stallholders are responsible for any damage caused to the fabric of the venue by their activities while participating in the event.
10.3 Stallholders are responsible for their own waste material left behind at the end of the event. Any costs incurred by the venue in the specific disposal of such materials will be passed on to the Stallholder.
10.4 Any Stallholder who makes defamatory remarks about the Organiser or its staff, or other Stallholders, either during an event or online at any time, will be removed from an event and banned from attending all future events as a Stallholder. This includes online malicious communication and comments on social media. In such cases, the Stallholder will not be entitled to a refund.
10.5 Any Stallholder who provides false or misleading information on their booking form will, at the discretion of the Organiser, be removed, without refund, from the event they are attending and all future events.

11. ETHICAL STANDARDS
11.1 All Stallholders agree to the following whilst attending an event:
a) To undertake their work ethically and honestly
b) To present their services clearly, making their clients aware of possible adverse effects of what they may be selling
c) To provide relevant disclaimers so the public know what to expect, and be qualified in their relevant discipline, as required by UK Law
d) To not mislead the public into believing they can cure them - there are official holistic guidelines outlining this legal requirement
11.2 Should, in the opinion of the Organiser, any Stallholder not adhere to the points listed above, they will, at the Organiser's discretion, be removed from the event and banned from future events. In such cases, the Stallholder will not be entitled to a refund.

12. PROTECTION OF MINORS
12.1 No psychic readings or holistic healing or therapy is to be provided for any persons under the age of 18. If in doubt, Stallholders must ask for proof of age.

13. ADVERTISING
13.1 The Organiser requests that Stallholders advertise any events they are attending on their own social media and websites to promote events as widely as possible.
13.2 The Organiser is happy to add Stallholder links to the event page if they are attending events.

14. CANCELLATIONS AND POSTPONEMENTS OF EVENTS
14.1 For non-attendance at events, Stallholder booking fees cannot be refunded or transferred to another event.
14.2 If the Organiser has been forced to postpone an event by the venue or by government legislation, or by policy of the venue, or through any other circumstance beyond the Organiser's control, the Organiser will move the event to a future date and Stallholders who have already booked will automatically be moved to the new date.
14.3 If Stallholders cannot attend the new date, they are entitled to a refund, which they must apply for by email to the Organiser when the new date is announced, and no longer than two weeks after the date of announcement. If such a refund were given, Stallholders will not be permitted, later, to re-book the same event.
14.4 If an event has been postponed or rescheduled and a Stallholder has been transferred to the new date, the Stallholder is not permitted a refund for the new date thereafter, should they subsequently change their mind about attending.
14.5 For any event booked, the Organiser will not refund a Stallholder who changes their mind about attending or is unable to attend an event. Nor will the Organiser transfer the Stallholder's booking to another event.

15. DATA PROTECTION
15.1 All Stallholders give their express consent for Energy & Empathy, Lin Campbell, or Paul Ellwood to contact them with information about existing arrangements and future fairs by email or on social media.

16. DISCLAIMER
16.1 Information is given by the Organiser in good faith and to the best of their knowledge about any event. Any subsequent changes cannot be taken as cause to cancel the booking; likewise, no omission or error on the part of the Organiser can be held against them.

17. BREACH OF TERMS
17.1 In the case of any breach of these Terms and Conditions, the Organiser reserves the right to remove items or people from the event and/or revoke the contract without prejudice to the right to recover any monies owed to the Organiser.

18. AMENDMENTS
18.1 These Terms and Conditions can be changed by the Organiser, at their sole discretion, at any time.

19. ENTIRE AGREEMENT
19.1 This Agreement constitutes the entire agreement between the parties and supersedes all prior negotiations, representations, or agreements, whether written or oral.
19.2 This Agreement may only be amended or modified by written agreement signed by both parties.


By signing the booking form and submitting payment, the Stallholder acknowledges that they have read, understood, and agree to be bound by these Terms and Conditions.